WASD, unlike many other organisations, do not charge the host institution any charge/fee for hosting our conferences, roundtables or any other events, instead our policy is for the host institution is to cover the total cost of the event and example of conference will be the cost of venue, 3 lunches, 2 dinners, coffees, etc.
Most universities in the world, particularly in Europe, start the academic year during September of each year and it is therefore very important to choose the right time for your conference/event to attract as many participants as possible from all over the world.
Try to avoid any major religious festive period such as the fasting month of Ramadan and similar events as we have many participants attend our conferences/events from the Middle East and other Muslim countries.
Based on previous experiences, you need to be very clear with all participants and your chosen hotel for the conference/accommodation that your university/WASD do not accept any money on behalf of any participant and that all participants are fully responsible to settle their bill with the hotel. We also recommend that you revise the total number of rooms reserved/booked very carefully in the hotel to avoid paying for them later.
The prospective host will be required to administer the conference/event and carry out the following responsibilities: